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Users should print because they want to, not because they must.

There are many reasons why users need to print some which are good, some which are less so.

Is the program used in scenarios that benefit from direct paper output? If so, it's more convenient to add printing support to your program than to require users to copy the data to another program to print.ĭesign concepts Design your program to eliminate unnecessary printing.

(For a list of program types, see the Printing patterns section of this article.) Document and image creation, viewing, and browsing programs need excellent printing support, whereas other types of programs may only need printing support to a lesser degree.

What type of program are you designing? The program type is a good indicator of the appropriate level of printing support.

To decide if your program needs to support printing, consider these questions: Note: Guidelines related to common dialogs are presented in a separate article. While it's easy to overlook printing when designing a user interface, remember that printing is an important part of the overall user experience.

We distribute hard copies of Microsoft PowerPoint presentation decks, we print articles we discover online but wish to research more carefully later, we print important e-mails or resumes we have received in electronic form, and so on. Printer-friendly format refers to modifications the program can make to screen display output that make it more suitable for paper output.ĭespite the prediction that computing would result in the "paperless office," surprisingly enough we print now as much as ever. In this article, printing refers to the user experience on paper, where output is directed to paper instead of the screen display. It's easy to overlook, but it is an important part of the overall user experience.

Printing is the user experience on paper. Much of the guidance still applies in principle, but the presentation and examples do not reflect our current design guidance. This design guide was created for Windows 7 and has not been updated for newer versions of Windows.